How do we manage the grants we receive?

Effective grant management keeps your activities in line with the agreements made with a funder, organizes your budget and allocations, and helps maintain a strong relationship with foundation partners.

Community Partners records all grant agreements for projects. However, it's important for projects to assist in tracking grant specific expenses by connecting with the fund and award administration team in order to create grant and program codes in Community Partners' accounting system (NetSuite). Grant codes and program codes need to be set up at the beginning of a grant period in order to properly allocate all expenses to the grant.  

Once you have the grant codes or program codes established, you'll need to make sure these are always selected in expense and vendor invoice requests in NetSuite. Accurate tracking is crucial and extremely helpful at grant reporting time. Talk to the fund and award administration team as soon as a grant contract is signed to get grant and program codes set up.

Project Responsibilities

Projects are responsible for adhering to the grant agreement and reporting requirements listed by the funder. Examples of activities projects should monitor and record include:

• Expenses listed in the application
  
  
• Program activity as listed in the application
  
  
• Progress towards goals and objectives as listed in the grant application

Community Partners Responsibilities 

• Community Partners requires projects to create grant and program codes to track project expenses. Discuss this option with the fund and award administration team.
  
  
• For government contracts, Community Partners will help you with monthly/quarterly invoices.