What are the project's responsibilities for expense contracts?

Projects issuing an expense contract through Community Partners are responsible for the following:

• Researching and selecting rental sites, vendors and subcontractors/subrecipients.
  
  
• Ensuring that adequate funding is available prior to requesting processing of expense contracts.
  
  
• Where applicable, ensuring the selection process is compliant with grant requirements (e.g., procurement.
  
  
• Where applicable, managing subcontractors and subrecipients to ensure compliance with grant requirements. This includes:
  • overseeing performance with scope of work,
  • reviewing/collecting invoices and
  • associated supporting documentation for compliance,
  • ensuring timeliness of invoice requests/submissions,
  • determining need for extending contract term dates, etc.