How and when are employees paid?

Payroll

Payroll is processed through Community Partners' payroll service immediately following the 15th and the last day of each month. It is important that non-exempt employees submit their time sheets on time. Employees receive direct deposits on or before the 5th and the 20th of each month.

All federal and state income tax, Social Security tax, and state disability insurance is withheld as required by law, as well as any dependents’ medical insurance premiums and tax-sheltered contributions as requested by the employee.

Each employee is provided with a W-2 form that reports all of their earnings and deductions for tax purposes for the prior calendar year by January 31. To make sure that you receive your W-2 timely, always update your home address in Paylocity. 

Please refer to the Holidays and Pay Schedule for time sheet due dates and pay dates.

Non-exempt employees

Non-exempt employees are required to complete a time sheet daily for payroll purposes in compliance with local, state, and federal law. They must record their time worked at the start and at the end of each work period, including before and after the meal period. Non-exempt employees also must record when they leave the work site for any reason other than for Community Partners business. Both the employee and their supervisor must approve the time sheet before submitting it to Human Resources.

If an employee submits time sheets after the payroll deadline, or for previous payroll periods, Community Partners will honor them and prepare special “out of run” payroll checks. However, because of the additional staff time required and the fees charged by our third-party payroll service, the project will be charged $15 per “out of run” paycheck for the first three, and $50 per additional “out of run” paycheck.